Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the”GDPR”).
Who are we?
The PCC membership comprises: the Vicar and the assistant clergy or lay ministers licensed to serve in this parish; the elected Churchwardens; up to 12 representatives of the congregation elected at our Annual Parochial Church Meetings; plus any parish representatives duly elected onto Macclesfield Deanery Synod and/or Chester Diocesan Synod.
The PCC of St Oswald’s, Bollington is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
The PC of Bollington Parish complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To keep you informed of news, events, activities and services at St Oswald’s Church;
- To enable us to provide a voluntary service for the benefit of the public especially in the particular geographical area of Bollington Parish and Macclesfield Deanery within the Diocese of Chester;
- To administer our membership records, particularly our church Electoral Roll;
- To fundraise and promote the interests of St Oswald’s, the Parish Church of Bollington; to manage rotas of St Oswald’s Church employees and volunteers;
- To maintain our accounts and records (including the processing of gift aid applications);
- To share your contact details with the Chester Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and which may be deemed of interest to you or are directly relevant to any role you are undertaking.
What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about parish, deanery and diocesan events.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out aservice to other church members or for purposes connected with the church. We will only share your data with third parties outside of theparish with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain Electoral Roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (relating to baptisms, marriages, funerals and interments) permanently.
Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which the PCC of the Parish of Bollington holds about you;
- The right to request that the CC of the Parish of Bollington corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCC of the Parish of Bollington to retain such data;
- The right to withdraw your consent tothe processing of your information at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of your personal data;
- The right to lodge acomplaint with the Information Commissioner’s Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance contact the Churchwardens and/or the PCC Secretary c/o St Oswald’s Church, Bollington Road, Bollington, Cheshire, SK10 5EG or via stoswaldbollington.org.uk
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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